Project Billing Administrator - Kearl Lake Oil Sands

Who We Are

OCL Group Inc. (OCL), is a Canadian company that is privately-held and employee-owned. We are a fully integrated general contractor with construction and design-build solutions across Western Canada. With the experience you can trust and the quality you can depend on, we have proudly served the industrial, heavy civil, oil and gas, and mining industries since 2009.

The formation of OCL was a direct result of a few long-tenured industry professionals with entrepreneurial spirits, wanting to get back to their roots and build an organization where people matter. Formed in 2009, OCL started their first project and began building around a business model focused on “People'' and “Doing the Job Right”. 

More about OCL here:  www.oclgroup.ca. What are you waiting for? Apply today!

The Role

We are seeking a highly organized and detail-oriented Project Billing Administrator to join our team and support a major project at Kearl Lake Oil Sands.

This role has a strong focus on billing and materials administration, ensuring accuracy and compliance with project financial processes. You will play a key role in supporting our project team by managing documentation and ensuring that purchase orders (POs), invoices, and packing slips align through a 3-way match process.

This is a work-from-home position once training is completed at the Edmonton Head Office. You will be required to travel to Kearl Lake Oil Sands occasionally for training and to handle onsite administration.

Compensation/Benefits

• Competitive hourly rate. Negotiable, based on experience.
• Weekly Pay
• Company bonus (depending on overall company performance).
• Flex credits - $7000 per year that can be allocated to a health care spending account and/or RRSP’s 
• 100% drug coverage
• Long term disability, AD&D, life insurance & dependent life Insurance.
• Paid vacation.
• Cell phone allowance or company provided cell phone.
• A company provided laptop 

Our Culture

Our employees would describe the work environment as team based, fast paced and entrepreneurial. We believe in hiring “A” Players who are self-motivated and intrinsically driven to succeed. These types of people thrive in environments with minimal guidance because they are resourceful and can seek out information on their own to make informed decisions. Turning around profitable projects for our clients that align with our core values of Safety, Partnership, Excellence, Innovation and Fun is key to everything we do!

OCL Advantage 

• Employee Ownership - Fosters a culture of ownership, integrity, accountability and desire for group success.
• Flexibility - Intrinsically motivated, “A” players don’t need to be micromanaged. They work hard because they want themselves and the Company to succeed. These types of employees enjoy increased levels of autonomy and flexible schedules.
• Work Hard, Play Hard Culture - We pride ourselves on being a FUN place to work! We work hard but know how to have a good time too! We frequently gather as a group to celebrate wins, holidays and individual milestones.
• Entrepreneurial Mindset - We are always looking for opportunities to expand our business and diversify! We take calculated risks, foster innovation and make quick decisions because we operate in a very low bureaucracy environment.
• Small Business/Family Feel - With the capacity to handle complex, multi million dollar projects and grow our workforce to over 1500 people quickly, we compete with large General Contractors but pride ourselves in our ability to maintain a “small business/family feel”. We have blue collar roots, so our casual environment and commitment to our hard working men and women in the trades is key to our success.

Responsibilities/Job Duties: 

• Manage and maintain all billing and materials documentation for the Kearl Lake Oil Sands project.
• Ensure accurate 3-way match between purchase orders (POs), invoices, and packing slips before processing.
• Support accounts payable by reviewing and reconciling project-related expenses and documentation.
• Track and reconcile labour, equipment, and material costs, ensuring data integrity and accuracy.
• Prepare and distribute daily, weekly, and monthly financial and materials reports to support project controls and cost tracking.
• Maintain organized electronic files, correspondence logs, and project records to ensure compliance and audit readiness.
• Work closely with purchasing teams to verify materials documentation and resolve discrepancies promptly.
• Monitor and update systems to ensure real-time accuracy of billing and material data.
• Identify and recommend process improvements for billing, purchasing, and materials management workflows.

Qualifications/Education/Experience 

• 3–5 years of experience in billing, accounts payable, or materials administration, preferably in construction, oil & gas, or heavy industrial environments.
• Strong understanding of billing, purchasing, and accounts payable processes.
• Familiarity with job cost codes and project accounting practices.
• Proficiency in Microsoft Excel and Google Suite (Google Sheets, Docs, Drive, etc.) for data tracking, reporting, and documentation management.
• Strong organizational skills and attention to detail for accurate documentation.
• Ability to work independently and maintain productivity in a remote work environment.
• Must be legally eligible to work in Canada and available during regular business hours.
• Edmonton-based preferred, due to proximity to travel logistics for Kearl Lake.
• Must be able to pass a pre-employment drug and alcohol test as required by site regulations.
• Must successfully pass a criminal background check.
• Will be required to complete various safety training courses and orientations as per client and OCL requirements prior to starting at site 

OCL Group Inc. is an equal opportunity employer.